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About i-EVAL

i-EVAL, the online platform for Evaluation of International Youth Exchanges was developed and financed by the French-German Youth Office and the Polish-German Youth Office in cooperation with IJAB - International Youth Service of the Federal Republic of Germany and the project “Freizeitenevaluation” (Camp Evaluation).

Funded by

Bundesministerium für Familie, Senioren, Frauen und Jugend

The platform is based on the evaluation tool "Evaluation of International Youth Exchanges" that has been developed by the Franco-German Youth Office (FGYO), the German-Polish Youth Office (GPYO) and Freizeitenevaluation (Camp evaluation) since 2005.

The longstanding cooperation with the research project "Freizeitenevaluation" (Camp evaluation) enables the constant development of the evaluation tool. A close interconnection with the Research Center on Nonformal Education at the Cologne University of Applied Sciences accompanies this process. Scientific work and publications have been authored in this context.*

An online platform for the evaluation of children and youth camps (that are not international) based on i-EVAL has been funded by the "Arbeitsgemeinschaft der Evangelischen Jugend in Deutschland e.V." (Protestant Youth Germany) and the "Jugendpolitischer Ausschuss der aej-NRW" (Commission on Youth Politics of the Protestant Youth Organisation in North-Rhine Westphalia), the "Evangelische Jugend im Rheinland" and the "Evangelische Jugend von Westfalen" (Protestant Youth in the Rhineland and Westphalia). You can find it at www.i-eval-freizeiten.de.


Further information:

Principles of use for the evaluation instrument
Publicity work on i-EVAL
Publications and downloads
FAQ

* www.camp-evaluation.de provides information on the research team, publications and a subscription form for the newsletter on Freizeitenevaluation.


Principles of use for the evaluation instrument

From the very beginning, it was important for the creators of this evaluation instrument to develop a process which would be helpful to institutions and staff in ensuring the development of quality in their work. It is not intended that this instrument be used for monitoring or controlling. The following principles of use were unanimously decided upon by the project team in 2006:

  • The goal is to make the self-evaluation for every institution/organizer as easy and convenient as possible.
  • The evaluation instrument is used exclusively for quality development and not as a “surveillance instrument".
  • Whoever works with the data, commits him- or herself to dealing with it confidentially. Anonymityis guaranteed at all levels.
  • The data of the individual institutions should be continually collected and combined.
  • Taking the information on board and evaluating the data is open and self-critical.
  • Evaluation and interpretation takes place in cooperation with all participants.
  • Further development of the instrument is desirable, however only on the basis of firm scientific standards.
  • Whoever uses the evaluation instrument ensures transparent implementation and observance of these principles within his/her area of responsibility.
  • Copyright is commonly held by the Franco-German Youth Office (FGYO), the German-Polish Youth Office (GPYO), and the research project Freizeitenevaluation (Camp evaluation).

Publicity work on i-EVAL

We'd be glad if you would recommend i-EVAL to your colleagues, partner organisations and other responsible bodies! To help you do so, we provide you with necessary material (like short texts, pictures and logos). In addition to that, we put together a Power Point Presentation which helps you to present i-EVAL at workshops and conferences, including all necessary information.

Logo i-EVAL
picture - i-EVAL title
Introduction to i-EVAL - Power Point Presentation 

Publications and downloads

Flyer on i-EVAL

A short information leaflet on i-EVAL in English, German, French and Polish can be downloaded here.

Other publications (yet) exist only in German, French and Polish.


FAQ

Why evaluate?

Some possible answers to this question might be:

  • To find out if the goals and targets were achieved during the exchange programme; if a project met the participants' expectations; if methods and approaches were appropriately chosen during the exchange programme.
  • Because evaluation results are a vital part of an organisation's project management. They help to imrpove your project's quality, as the follow-up of a programme is always part of the next programme's preparation.
  • To be able to attract potential sponsors of your work or your organisation: instructive and illustratvie evaluation results can be a convincing argument in acquiring fundings for further projects.
  • Because the evaluation of a project usually is a mandatory element of a project report.

Statistical data alone does not help a lot. Results should be interpreted and discussed.

Is there a self-commitment concerning the use of the data?

From the very beginning, it was important for the creators of this evaluation instrument to develop a process which would be helpful to institutions and staff in ensuring the development of quality in their work. It is not intended that this instrument be used for monitoring or controlling. The following principles of use were unanimously decided upon by the project team in 2006:

  • The goal is to make the self-evaluation for every institution/organizer as easy and convenient as possible.
  • The evaluation instrument is used exclusively for quality development and not as a “surveillance instrument".
  • Whoever works with the data, commits him- or herself to dealing with it confidentially. Anonymityis guaranteed at all levels.
  • The data of the individual institutions should be continually collected and combined.
  • Taking the information on board and evaluating the data is open and self-critical.
  • Evaluation and interpretation takes place in cooperation with all participants.
  • Further development of the instrument is desirable, however only on the basis of firm scientific standards.
  • Whoever uses the evaluation instrument ensures transparent implementation and observance of these principles within his/her area of responsibility.
  • Copyright is commonly held by the Franco-German Youth Office (FGYO), the German-Polish Youth Office (GPYO), and the research project Freizeitenevaluation (Camp evaluation).

I've got questions about / problems with using i-EVAL. Who can I turn to?

You can send an email to info@i-eval.eu or via the conctact form on the website. We will contact you as soon as possible.

Where is the data being stored?

All data is stored on a server in the region of Munich / Germany.

Who will have access to our data?

As responsible partner of i-EVAL, domain owner and web-hosting partner, IJAB (International Youth Service of the Federal Republic of Germany) has access to the data, as well as the web-developer La Berlinioise and the research project "Freizeitenevaluation", to administrate the platform and to conduct statistical analysis. Besides, each user can invite others users  to a particular meeting to edit it and see the results. 

Will the data be transmitted and stored encoded?

The transmission between client (i.e. your computer or smartphone) and server is SSL-encrypted.

What exactly will happen if I agree to make my data available to the research project "Freizeitenevaluation"?

If you agree to make the results of this evaluation available for use in overall statistical analysis (by clicking the checkbox when creating a new meeting), you support further scientific analysis and publication on international youth work. (To take a look at recent publications, see here.) To conduct such an overall analysis, data from all meetings shared are gathered, anonymised and analysed.

What exactly does happen if I agree that a central organisation may view and use the results of my evaluation?

If you name one or several central organisation(s) (i.e. central office or central association) and check the box to agree to make the results of this evaluation available to the indicated organisations, these organisation may use your results for overall analysis as soon as you have closed your meeting. A central organisation can only view and use combinations of several meetings, not a single one - and only the results. Central organisations cannot change anything about your meetings and cannot access or see the email adresses you have used to invite participants or staff members to take part in the evaluation. If you want to allow your central organisation to view your results but want to stay anonymous, just leave the field "organisations" empty when you create your meeting. To register as central organisation, please fill out this form and send it to the i-EVAL team by email or post.

How can I delete a meeting and what will happen to my data if I do so?

You can only delete the meetings you have created yourself. To delete a meeting, just cklick on "Delete" on the meeting's editing site. After answering the security question, the meeting and all data will be completely and irrecoverable deleted. Please mind: After deleting a meeting, your co-workers and partner organisations won't be able to see the meeting any more as well. All the answers given by participants and/or staff members will be deleted, too. Combined results that included this meeting will be deleted. Central organisations will not be able to view and use the results - as well as the research cooperation "Freizeitenevaluation".

If you want to delete a meeting that you have been invited to from your account, klick on the x next to your name in the box "Information about the meeting". The meeting and all data will then be deleted from your account, but will still be available on the platform.

How can I stay up to date on current developments of i-EVAL?

Subscribe to the newsletter on "Freizeitenevaluation", which will inform you about news and activities concerning i-EVAL and i-EVAL-Freizeiten. (Newsletter only in German)

Visit the partners' websites: FGYO, GPYO, IJAB


Downloads